The Document Management System (DMS) is an add-on feature that can be integrated with the NovaCore Compliance Management Software (CMS) to make document management even easier.

 

• Import existing folder structures.
• Create your own folder structure.
• Set folder and user permissions to maintain security.
• Maintain a full history of changes made to all documents .
• Automatically archives obsolete versions.
• Supports many file formats including Word, Excel, PowerPoint, PDF,  video and image files, and more.
• Link one document to multiple folders so that all the folders can be updated by updating a single document.
• Map DMS documents to framework standards to automate compliance tracking.
• Track continuous improvement.

 

...and more!

NovaCore is fully integrated with Microsoft Office Word, Excel, PowerPoint and Publisher. This means that users can create, edit or revise documents directly from NovaCore without loosing the flexibility or familiarity of the MS Office applications.

 

The embedded NovaCore specific tools and features enable users to:

 

• Insert revision fields that update automatically.
• Embed custom fields with information that automatically updates in all documents.
• Approve documents from within MS Office applications.
• Create templates that update automatically.
• Publish documents from the MS Office applications.
• Create web forms that automatically populate related registers when submitted.
• Set the document's next review date or interval.
• Built-in approval and review workflow

 

...and more!.

NovaCloud is the cloud version of NovaCore that has all of the NovaCore features but can be accessed via a web browser instead of being installed on your PC. There are several benefits that are unique to NovaCloud:

 

• Use NovaCore on any device.
• Access NovaCore from anywhere that has internet access.
• Use MS Office applications without having to install them on your device.
• Share documents worldwide via your own branded document portal (web site).

The in-built NovaCore publisher is a feature that makes document distribution simple. It enables you to publish documents to a server folder or to a website via FTP and ensures that published documents remain up to date.

 

• Send documents to multiple destinations including server folders and websites.
• Publish selected documents either as PDFs or in their original format.
• Publish documents such as policies to your website that update automatically when they are revised.
• Configure how documents are published for individual frameworks.

The Intranet Document Portal extension is your own online storage system where your clients or staff can access approved documents you have published.

 

• Share online forms instead of using paper forms where the data has to be recaptured manually.
• Share documents with anyone that has access to your network via a web browser.
• Keep track of who has accessed a document and when.
• Enable staff to access private documents published to their login profile.

NovaCore's ready-made document packages save you time while ensuring that you stay compliant.

 

• SRTO (ASQA) and CRICOS templates save you the time it takes to write policies and procedures.
• Documents come branded with your company name and logo when used with the NovaCore software.
• Ready-made documents are already mapped to standards in the NovaCore Traffic Light System.
• Documents are also available as stand-alone packs for use without the software.

NovaCore can generate several different types of reports that will make it easy to demonstrate your compliance.

 

• Summary Pack - An overview of your Traffic Light System and compliance status. It is broken down into standards and shows all the documents linked to each standard with the documents' status, revision date and revision number.
• Document Register - A detailed audit trail that can be used to show continuous improvement.
• DMS Register - A detailed overview of you Document Management System folder structure.
• Make you own -  In addition to the generated reports, you can also create your own reports in NovaCore using the in-built Print Screen function.

 

All reports can be customised with you company's name, logo and colour scheme.

The NovaCore security system makes managing users simple. Administrators can set each user's permissions to ensure that documents are approved, edited, and reviewed by the right people.

 

• Set permissions for individuals or apply permissions to a whole group to save time.
• Specify document, folder and framework permissions.
• Ensure that documents are secure even when accessed via a web browser.