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ABN: 53 600 991 286

Document Management Software

On Premises Version


Our enterprise level Document Management Software (DMS) can be integrated with the NovaCore Compliance Management Software (CMS) as well as your existing MS-Office applications to provide you with the capability to search for files, import existing policies, procedures, learning materials and folder structures, access them from remote locations (via VPN or Terminal Services) or access them through the in-built Intranet Document Portal, with provision for secured and non-secured access. You can even work on documents remotely and check them back into the system remotely using the NovaCore Private Cloud technology. 

The NovaCore DMS maintains a full history of changes made to all documents and automatically archives obsolete versions to ensure fast access to current documents whenever they are needed.

Automation will help you to manage documents and ensure that each one is aimed at the relevant people in your organisation so that review and authorisation procedures are followed at all times.

Showing continuous improvement for an RTO is effortless with powerful reporting included.

The automation of version information embedded in all documents as well as the managed distribution of documents helps to increase confidence in your administration system and minimise the possibility of error. Ensure even higher quality and compliance in conjunction with the Compliance Management Software either using ready-made frameworks, or create your own framework in line with any worldwide standard.
Automatic Complaince Tracking & Management
Complete Review, Approval process management
Automatic Document Distribution
Controlled Document Management
Uncontrolled Document Management
PDF Conversion
Full Document History and Audit Trail
Automated Document Status Watermarking
Automatic Version Numbering
System Unique Document Numbering
Custom Document Text Fields which are globally controllable such as 'company name', 'address', or any other information that is common to many/all documents
Many ISO 9001 compliant embedable document information fields such as 'document location', 'approved by', 'approval date', 'next review date', and more
Configurable Document Filing Structure
Web links to Approved documents to share with the world or a select few

Benefits

Automatically track document review process
Eliminates all manual steps of the Document Life Cycle
Reduces the number of errors as a result of using the wrong version of a document
Easily find documents through searching by document number, title or key words
Increases traceability and accountability
Allows companies to "Go Green" by substantially reducing the use of paper
Accelerates the verification, approval and distribution of documents
Keeps documents in a secure vault
Facilitates and simplifies change management
Increases organisational compliance confidence by automating processes

Core Functions

Comply with relevant regulations



Schools and universities have to work very hard to ensure that they are constantly improving their administrative systems and that they comply with all the relevant guidelines, in order to maintain their position as approved providers.

Our solutions can take the pain out of staying up to date with the changing world in which your facility finds itself.

We can help you to negotiate the maze of regulations and come out of the other side intact, with the help of our experienced consultants and our custom-built application suites.

Our in-depth knowledge, commitment to meeting your needs and ability to apply our expertise and knowledge to a wide variety of problems will enable us to help, whether you run a school or a registered training organisation.

100% Supported Software

Unsurpassed Technical Support
One-on-one Online Training
Video Tutorials
Online FAQ

Unique Publisher System

Publish documents to FTP or SharePoint
Automatically maintains latest approved documents at published locations
Create your own Web Forms (simply by using MS Word) that automatically populate a register when submitted online
Create your own intranet without
any IT knowledge
Distribute documents publicly or
securely (privately)
Excel, Word, PowerPoint & Publisher Integration
Supports Office 2007, 2010, 2013, 2016
(both 32 and 64 bit versions)
Unique system managed
embeddable revision fileds
User definable Custom Fields
Ability to edit documents
remotely via Private Cloud
technology

Microsoft Office Integration

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or
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With NovaCloud you get all the power of NovaCore
-plus Microsoft Office already included
-plus all the IT requirements including backups managed for you
-plus the ability to easily share and distribute your documentation online

Cloud Version


NovaCore is also available in an online version and accessable from any device through a standard web browser. We call it ...
Products
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SRTO 2015 (previously known as ASQA) Template Pack - Microsoft Word
AQTF Template Pack - Microsoft Word
CRICOS Template Pack - Microsoft Word
Compliance Management System Software
Document Management System Software